Hire a Data Entry Specialist

Tips to hire data entry specialists

Data entry as a profession has officially entered the job market since the computer was invented. When there was no computer, people would move their information and data through paper. However, since the advent of the computer system, the job has changed a lot and can now be seen as a permanent, high-paying job. As the job progressed, other capabilities emerged, and those interested in data entry jobs faced a huge amount of information.

Data entry job description

Data entry job means entering data and refreshing information into electronic modes. Data entry is a general term that includes various tasks and data typing. Freelance data entry experts provide virtual assistant services to individuals and companies. A data entry employee example involves electronic data processors, typists, word processors, translators, coders, and clerks. Sometimes one person has these skills at the same time, sometimes they have the ability of data entry and Excel VBA experts. Data entry could be done freelance and as a remote job.

Becoming a freelance data entry specialist is not that hard. If you have a diploma and are fluent in typing and English you can easily start making money. Lots of Perfectlancer clients are looking to hire a freelancer who can do their data entry tasks. Of course, you have to find and learn certain skills for your job. No job will be possible without training, education, learning, continuous effort, and motivation. So join us in the next section to introduce you to the unique skills of data entry freelance or data entry full-time.

Required skill for a a freelance data entry

Data entry freelancers don’t need high-level skills and don’t need much knowledge but don’t mean their job is worthless or boring. Data entry is the first step to many marketing processes. Data input specialist might be the first point of contact for customers or business partners. Consequently, data entry must be skilled and qualified.

1. Primary Software Knowledge

If you want to hire a data entry freelancer or even a full-time one, they should know how to use a variety of computer software programs. Employees who entered the data need knowledge and experience, especially in word processors and spreadsheets such as Word and Excel. Although they have not worked in the field so far, they should know this skillset and then be hired.

A data entry job may need some database software expertise. Depending on the business's industry, you force be required to learn and use many other types of software such as a CRM method or any kind of panel.

2. Typing Speed

One of the most important skills that every data entry specialists should have is typing fast. The employer should be sure freelancers could input huge amounts of data in a short time. Most of the businesses demand to type speed to be about 40 to 50 words per minute at least. In addition, there are company owners who want 70 words per minute.

To reach this speed, you need to be completely comfortable using all types of computer devices such as a keyboard, mouse, etc. If you are having problems with your devices, you should tell your employer. Data can not be entered without an authentic and professional tool.

3. Writing and editorial Skills

The quality of your writing should be on a great level. As a data entry who works with contents and data, you should not have spelling mistakes and sloppy grammar. You don't need to be a creative writer, but your editing abilities should be good too.

If you have any problems with writing, and editing you should work on them and get the necessary training. Remember, it is important to know the elements of writing and editing for a data entry job. Because some people think high knowledge doesn't use in this job And it doesn't need any specialty. Rather, they are wrong and Data entry jobs require high expertise.

4. Communication

If you plan to work as a freelance data entry expert remember that communication skills are highly important. In particular, freelancing needs more communication and you must keep the customer satisfied. Don't forget that communication is important in most jobs and not specific to data entry jobs. But because a freelancer has a less physical connection to the workplace, you need to know the speaking and negotiation skills.

If you are professional at data entry but are not good at speaking or communicating, try to read more books and connect with professionals. Put learning first and appear as a unique and professional person in your career.

5. Be detail-oriented person

A detail-oriented person is a micromanager. They pay attention to detail and always read or check their data for more harmonic.

If you are kind of a person that looks at everything as a holistic maybe you should change your way for a data entry job. Because data entry needs people who think or work carefully and check data several times.

6.Time management

If you are a data entry freelancer, the employer expects to get a lot of work done in a shorter time. In this way, organizational and time management abilities come to help you. Time management helps you to organize, prioritize, and achieve your daily goals faster. But never lose quality to reach quantity.

A data entry person must do the following steps to speed up the task:

• Planning before you start
• Prioritize and categorize tasks
• Set goals by the end of work hours
• Keeping a table and room tidy and much more.

7.The ability to search for information

Sometimes you need to check the information on different sites and make sure it is correct. Google is the best source for searching. Employers If you want to hire a data entry clerk, you should ask them to increase their search capability to publish the most accurate content. Of course, this is the main task of the writers or the person who transmits the information to them. But data entry also needs to be familiar with search skills.

Last words

So far, you are familiar with the seven most important features of a data entry job. Before hiring a freelancer, you should consider these and include them in the interview. The good news is that a lot of professional data entry are out there waiting to be hired at your company. The rules of hiring a full-time employee are no different to freelancers, but freelancers need to be more committed and considerate of their work schedule.